Existence-ok Industries®

Presents,

 

 

 

Proposal  for  the

 

Development  of  a  Website

 

 

for  your

 

 

Company

                                                                                            

 

 

 

 

 

 

Abuja.

 

2007.

WEB DEVELOPMENT

 

Table of Contents                     

 

EXECUTIVE SUMMARY............................................................................................................ 4

INTRODUCTION........................................................................................................................ 5

       Web-forms........................................................................................................................ 5

       ftp..................................................................................................................................... 5

       Domain Name.................................................................................................................... 5

       Hosting............................................................................................................................. 5

       Website Management........................................................................................................ 5

WEBSITE DESIGNING.............................................................................................................. 5

       Internet web....................................................................................................................... 6

       Intranet Web...................................................................................................................... 6

WEBSITE STRUCTURE............................................................................................................ 6

       Forms............................................................................................................................... 6

       Departments...................................................................................................................... 6

       Public use......................................................................................................................... 6

       Requisition Form............................................................................................................. 6-9

       FAQ................................................................................................................................ 10

       Graphics......................................................................................................................... 11

       Templates....................................................................................................................... 11

       Shopping Cart.................................................................................................................. 11

HOSTING............................................................................................................................... 11

     Email with Autoresponders (Webmail, POP, Formail)............................................................ 11

     Chat Room........................................................................................................................ 11

     File Transfer....................................................................................................................... 11

     Upload and Download......................................................................................................... 11

     Sub-Domains..................................................................................................................... 11

     Web Server Database......................................................................................................... 11

     Web Server........................................................................................................................ 11

     Content Management......................................................................................................... 11

     Back-up............................................................................................................................ 11

     Control Panel..................................................................................................................... 11

     Marketing.......................................................................................................................... 11

     GIS................................................................................................................................... 11

     Maintenance...................................................................................................................... 11

MEDIA PROFILE.................................................................................................................... 12

Mission Statement.................................................................................................................. 12

Company Overview.................................................................................................................. 12

Client IT Service...................................................................................................................... 12

Client Support and Training...................................................................................................... 12

Quality................................................................................................................................... 12

Client References............................................................................................................... 13-14

Why Existence-ok Industries ?................................................................................................. 14

BUSINESS ISSUES................................................................................................................ 15

Project Fees........................................................................................................................... 15

Invoicing Schedule................................................................................................................... 15

Acceptance............................................................................................................................ 15

APPENDICES........................................................................................................................ 16

Appendix A: Organization Chart................................................................................................. 1

Appendix B: Office Buildings (to scale)....................................................................................... 2

Appendix C: Website Image....................................................................................................... 3

Appendix D: Project Fees and Expenses.................................................................................... 4

Appendix E: Website Diagram................................................................................................... 5

Appendix F: Time Table............................................................................................................. 6

Appendix G: Required Information............................................................................................... 7

 

 

 

 

 

This Website proposal is dedicated to the Company


 

Executive Summary

Background Information:

The COMPANY has found several opportunities exist today, that can radically improve the way it works in Information Services:- technologies like:

·         Placing their information and materials on the internet

·         Putting their equipments and resources etc. on the internet

·         Having their most asked customer questions answered on the website

·         Using Electronic mail to communicate easily and quickly between departments (no longer walking files across)

·         Preferring the use of personal emails rather than free public emails

·         Storing digital copies of files, maps, and other records, with fully digital backups for safe, tamper-proof storage

·         Allow faster access to copies of files, maps and other records by interested and qualified parties to greatly increase the speed of transactions

·         Cut down on chances of error in financial transactions of the company by having financial records managed by the appropriate software

·         Using computers in the day to day operations of the company to enhance worker productivity

 

Your Company will have its services and agencies it wants the public to see well represented on the world wide web (www)

 

This gives Existence-ok Industries the task of researching on and in your place the necessary requirements needed to be placed on the website.

 

 

Please refer to Appendix for necessary details.            

 

 

 

 

 

Introduction: The Website of your COMPANY will contain all the information the Company chooses to give the public, so the public can reach them via e-mail or web-form placed in the website and shop online. Internet Services will come complete with Access for the Company and sale of Internet Access to the public for financial gain.

Web-forms: these are forms designed with your customers intentions; filled by the customers who require houses, Lands etc.

FTP (File Transfer Protocol): by this information/ data, is sent to other ftp folders in giga-bytes, password protected, or not.

Domain Name: The Name of the Website is the Domain Name, the Domain Name is searched for to be sure it is not taken by others on the internet.

Hosting: The website is run on 24 hourly basis on the Internet by a server that is stable; steady electric supply and alternating servers of four (4) within six (6) hours running time without any interruption.

Website Management: your website has a Control Panel given by the host to manage your site.   

A questionnaire is placed at the end for your choice of design. We would require the questionnaire after you fill it, preferably within a week.

Website Designing: The best website for the company is the international website [this includes the company web (e-commerce, database driven website) this web is backed-up internationally with international links to Geographical Information and online shopping cart] because it has more than one website within it, these reduces the cost of many websites for each Company, Department, Sections, Outreaches for the Company. These websites has sub-webs with their own Domain Names and suffixes (.com, .biz, .org etc.) that can be accessed on their own right.

ü       The Website might be called www.company.com or www.company.biz or www.company.net or www.company.org or www.company.tv or www.company.pro etc. It is advisable to get all suffices (Top Level Domains) to prevent others from using the same name.

ü       Sub-webs:

1.       admin.as

2.       finance.ac

3.       serv.as        etc.

 

Internet Website: This website is run on the Internet for the public.

See Appendix F

Website Structure: With this developed website you have an internet-web this would run on a 24 hour server

.

Files can be browsed and uploaded to the Internet via ftp.

Forms: web forms that are affiliated can transfer Money to banks with card system; this would make payment for houses/ properties less cumbersome.

Departments: All the information of the various departments of the company would be uploaded into the website and organized to the design you have chosen from the questionnaire. It is better and less expensive for the data to be made available in Zips or Compact Disks than to type when setting the website because of the cost, which is multiplied severally.

Public Use: The United States Government has its government web for the public or any one who logs unto, it www.usa.gov, Nigeria needs an example of this service.

The Masses are suppose to be able to send e-mail for instance to

ceo@company.com

Any body that is interested in buying a house or needs a plan logs unto

www.company.com

 

An example of the web-form is placed here: 

COMPANY       

Requisition Form


Tell us what you want by filling out this form and submit it to us.

We will send you an e-mail to confirm this.

 

·         Please provide your contact information:

First Name

Last Name

Title

Organization

Street Address

Address (cont.)

City

State/Province

Zip/Postal Code

Country

Work Phone

Mobile Phone

FAX

E-mail

Website

·         Please identify and describe yourself:

Date of Birth

Sex

Male Female

Height

Weight

ID Number

Hair Color

Eye Color

·         Choose one department out of the following options:

·         Would you like Cash ?

Yes No

·         Please provide the following ordering information:

QTY

DESCRIPTION

·          

 

BILLING

Purchase Order #

Account Name

·          

 

SHIPPING

Street Address

Address (cont.)

City

State/Province

Zip/Postal Code

Country

·         How much ... do you require ?

·         What type of ... do you want ?

·         What do you intend to do with the ... ?

·         Enter the date of today :

-- dd/mm/yy

·         Enter the time of the computer :

-- hh:mm:ss

·         How would you rate our services ?

bad poor average fair good

·         What do you think of the Company ?


Company
Copyright © 2004 Company All rights reserved.
Revised: 
A Compact Disk will be given with a preview of the website’s format; many pages and data are excluded, for security reasons.

FAQ: For FAQ (Frequently Asked Questions) we expect you to write the most asked questions in the Company and give the answers using the format below:

  1. How do I ... ?
  2. Where can I find ... ?
  3. Why doesn't ... ?
  4. Who is ... ?
  5. What is ... ?
  6. When is ... ?

See appendix H.

 

Graphics: To adequately Market the Company the website shall incorporate interactive graphics.

 

Templates: Copies can be made from the website, for other purposes and text replacement.

 

Shopping Cart: The link is included in the Website with optimum security from the Web and Hosting.

 

Hosting:

 

Free Domain Name, Website Design, Website Space and Emails.

 

Website Designing and Hosting:

5mb         ≡ 10 emails                                                             = N 5,000

10mb       ≡ 20 emails                                                             = N 10,000

20mb       ≡ 40 emails                                                             = N 20,000

50mb       ≡ 100 emails                                                           = N 50,000

100mb ≡ unlimited emails                                                    = N 100,000

200mb ≡ unlimited emails, e-commerce                             = N 200,000

500mb ≡ unlimited emails, e-commerce & database_ = N 500,000

etc. additional features are added as the size gets bigger.

_____________________________________________________________________

 

Dedicated Servers:

80GB = N 100,000

 

E-mail with Autoresponder (Webmail, POP, Formail): This is included in the Hosting of the website with unlimited email.

 

Chat Room: This is included in the Hosting of the website.

 

File Transfer: This is included in the Hosting of the website.

 

Upload and Download: This is included in the Hosting of the Website.

 

Sub-Domains: This is included in the Hosting of the Website.

 

Web Server Database: SQL, Server side, php etc.

 

Web Server: Server software and web platform with 500MB space for 2-5 years in the Hosting.

 

Back-up: The website will be backed up in Nigeria and United States of America for data recovery in case of loss by error.

 

 

Control Panel: A control panel is used to manage the website

 

Diagram:

 

 

The diagram is a control panel with no visible information, for security reasons.

 

Marketing: Online Marketing will be effectively done effectively through the Internet; Adverts will be placed in the Media to attract audience offline. The forms earlier placed will include Credit Card (ECO Bank Master Card) facilities for online shopping. Internet Access for customers: online access.

 

GIS: Online Geographical Information System software will be included by purchasing the software and creating a link from www.company.com to GIS.com.

 

Internet: Direct internet access via mobile Phone Tools for glo (data/ kb) lines.

Wireless internet access devices are available.  Internet accesses via VSAT etc. are available.   

 

Maintenance: Twenty-four hour service/ maintenance for at least two years will be covered by the Webmaster and System Analyst. The Webmaster manages the web, while the System Analyst monitors the network.

 

Training:  The company should be self sustaining in handling its website and Internet. Provision for the training of the Webmaster, System Analyst and staff on the use of the web, will be our priority:  See Appendix G for the Course Total Time

 

Project Schedule

The table below identifies the estimated implementation period for the Website Development. This schedule will be refined and further detailed during the Implementation Planning phase and will be completed within 2.1 months (9 Weeks) of the project start date.

·         Estimated Start Date:  

·         Estimated End Date:   

Phase                                         Week

1

2

3

4

5

6

7

8

9

 

 

 

1.) Implementation Planning

X

X

 

 

 

 

 

 

 

 

 

 

2.) Website Structure

 

 

X

 

 

 

 

 

 

 

 

 

3.) Website Development

 

 

 

X

X

 

 

 

 

 

 

 

4.) Acceptance Testing

 

 

 

 

 

X

 

 

 

 

 

 

5.) Training

 

 

 

 

 

 

X

X

 

 

 

 

6.) Project Hand-Off

 

 

 

 

 

 

 

 

X

 

 

 

 

Manual: A manual will be given to you to enable you understand and manipulate the website as we hand-off the Website and its control panel username and password.

EXISTENCE-OK Industries, Profile

Mission Statement

At EXISTENCE-OK, we believe that technology exists to make life and work easier and more efficient for our clients and customers. That is why in all our engagements, we seek to offer only the best of breed technologies that will both meet our clients’ needs in functionality and reliability, and meet their needs in cost and affordability.

Put simply, EXISTENCE-OK’s mission statement is to proffer full life-cycle Technology Solutions to meet our clients’ technology needs in functionality, reliability and affordability now, and into the future.

Overview

Existence-ok is a company that offers complete technology solutions to its clients in all Industries, Information and Governmental organizations. Our services have been lauded by all clients we have worked with, and we provide the highest level of personalized attention to each client.

Existence-ok Industries has sister/ partner companies.

Client IT Service

Our services include:

·         Network Design and Installation

·         Custom Application Development

·         Database Design and Development

·         Web Designing and Development

·         Software Development

·         E-Commerce transaction

·         Web Content Management Software development and deployment

·         Computer and Computer related accessories Sales

Client Support and Training

Once we deliver a given project, we are able to arrange continuous support of the deployed infrastructure, if the client so desires. We can also offer additional training and/ or ongoing refresher training sessions to keep the deployed infrastructure at its optimum usage capacity.

Quality

The Quality of our work is guaranteed. We are not happy if you are unsatisfied with the work we do for you. That is why each of our projects goes through rigorous Acceptance testing phase, with you, the client present to be sure that it all works, before signing off for the hand-over.

Client References

·         We have various client references that you may be interested in checking to verify the quality of our work with: -

 

 

In Nigeria:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

In The United Stated of America with our partners:

·         The National Association of Social Workers; www.socialworkers.org

·         MicroWarehouse Inc. ; www.warehouse.com

Why Existence-ok Industries?

Here are a few reasons why our clients pick us, and why you should too:

·         Because we have direct access to the latest technologies and technical resources in Information Technology in the world, and can bring that access to bear quickly and efficiently in any project we embark on

·         Because we have highly experienced staff and resources, including Programmers, Networking experts, and Information Technology trainers who have taught courses in such prestigious global institutions as The George Washington University in Washington DC etc.

Because we take great pride in our work, and make sure that we always deliver the goods as promised!

 


 

Business Issues

Project Fees

Please see Appendix D for detailed information.

 

Invoicing Schedule

Existence-ok will invoice COMPANY as follows:

·         75% of the Total project fee, due at signing of this proposal, signaling an acceptance of the terms outlined herein, or at or before the start date for the project

·          The remaining 25% of the project fee, due at the hand-off of the project (Phase 6)

 

Invoices are due upon receipt.

 

Conclusion: The website organizes services and cuts down costs, it is a money making machine with online Shopping cart. Internet Access generates money by giving Access to others. It will bring the Country, the Government and the Executive office closer to the masses.

 

Thank you,

 

 

 

Prince. Oko Offoboche

EXISTENCE-OK Industries

CEO


 

Appendices

·         A: Organization Chart

·         B: Office Buildings (to scale)

·         C: Website Image

·         D: Project Fees and expenses

·         E: Website Diagram

·         F: Time Table

·         G: Required Information

 


 

Appendix A: COMPANY Organization Chart

DEPARTMENTS                                 ABBREVIATIONS

 

As supplied by you.

 


 

Appendix B: Office Buildings (to Scale)

 

Building Plan: as supplied by you.

 

Travel: We will have to travel for the survey, digital photos and video etc.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix C: Website Image

 

This will be done to your needs.

 

 

 

 

 

 

 

 

 

 

 

Appendix D: Project Fees and Expenses

 

 

 

 

 

Item

Quantity

Cost

Total N

 

 

 

 

Website

 

 

 

 

 

 

 

Design and Development, Survey of needs, web concept development, materials gathering

Sum

  

 

 

  

Website Design/Publishing, graphics page template

1 web

  

 

 

  

Web database programming. (Management application)

1 config

  

 

 

  

Hosting, Server software/web platform, server space with unlimited emails (webmail + POPs), FTP, Autoresponders, sub-domains, chat, upload software, shopping cart complete with all securities (128 Bit Encryption) and database.

1yr

  

 

 

  

Total Project Cost

 

  

 

 

  

Annual Consultancy/ Maintenance fee, 5% of total project cost.

1yr

  

 

 

  

Project Administration

 

  

 

 

  

Contingency

 

  

 

 

  

Add VAT

 

  

 

 

  

Grand Total Due Existence-ok

 

  

 

 

  

* is a probability.

 

 

 

 

 

 

 

 

 

 

 

Appendix E: Website Diagram

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix F: Time Table

 

 

Website Courses and Total Training Time

 

WEBSITE

Course Code              Title                                                          Total Training Hours

WD 101                       Web Page Editor/ Browser/ Web Server       9

WD 102                       Web Page Editor/ Browser/ Web Server       9

 

WD 103                       HTML + DHTML etc.                                       3

WD 205                       Web Forms with ASP etc.                              3

 

WD 307                       ftp & email                                                       6

 

 

 

 

Internet Courses and Total Training Time

 

INTERNET

Course Code              Title                                                         Total Training Hours

IA 101                          Installation                                                       6

IA 102                          Configuration                                                   9

 

IA 203                          Monitoring                                                        6

IA 204                          Troubleshooting                                              9

 

Training is via classroom, email, chat, discussion, mobile etc.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix G: Required Information

List of Programs and Information required to design your Company’s website:

  1. Home (First Page) required.

Important: Please Choose what you require?

  1. What’s New (Daily News: Website Changes, Press releases, Articles and Reviews)
  2. Products (Number of Products; Product Images, Pricing Information, Information Request form)
  3. Services (Number of Services; Capabilities List, Reference Accounts, Information Request form)
  4. Table of Contents (Choose: Keep page list up to date automatically, Show pages not linked to website or use bullets for top pages)
  5. Feedback form (Choose: Full Name, Job Title, Company Affiliation, Mailing Address, Telephone Number, Fax Number, E-mail Address)

                                                               i.      Choose one: compatible with database and spreadsheet program or web-page format.

  1. Search form
  2. Introduction
  3. Mission Statement or Mission and Objective
  4. Company profile
  5. Contact Information
  6. About us (everything you do, when you started etc.)
  7. Your directors or Members
  8. Goal
  9. Scope of Activities
  10. International relocations
  11. Your unique relocations and services
  12. Quality assurance/ certifications
  13. Your satisfied customers
  14. Membership of International Organisations
  15. Your Insurance cover
  16. Performance Indicators
  17. Bibliography
  18. Confirmation form
  19. Frequently Asked Questions FAQ
  20. Guest book
  21. Photo-gallery
  22. User registration form
  23. Specify any other type of form with: contact information, account information, product information, ordering information, personal information, choice of several options, select any of the following options, would you like etc., date, time, rating of opinion, how much or how many, enter ___ in the space below, what do you think of … 
  24. What should appear on Top of each page: your company’s Logo, Page title, Links to your main web pages.
  25. What should appear at the bottom of each page: Links to your main web pages, Email address of your webmaster, Copyright notice, and date page was last modified.
  26. What is the full name of your company?
  27. What is the short version of this name?
  28. What is your company’s street address?
  29. What is your company’s Telephone Number?
  30. What is your company’s Fax Number?
  31. What is the email address of your webmaster?
  32. What is the email address for general info?
  33. Do you want an additional Customer Support sub-web?
  34. Do you want a Discussion sub-web?                                                                              Management

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Existence-ok Industries

www.existence-ok.biz